The discrepancy in the spelling of the organizational and legal form became an independent reason for customs questions about the transaction price. Inspectors interpret the discrepancy of the buyer's name in different documents of the kit as a sign that the stated information about the cost may be unreliable.
The mechanics are simple and unpleasant. The inspector checks the contract, invoice, payment order and transport documents against each other. If the Russian version of the contract contains Romashka LLC, the English version contains Romashka LLC, and the Chinese supplier issued an invoice for Romashka Ltd, formally the payer looks like three different persons according to the documents. Then an additional check is launched, the money goes into collateral, the goods are in a temporary storage warehouse.
Ivan Smolin, director of Tianjin Sirius Industry and Trade Co., Ltd., who described the practice in his Telegram channel, notes that it is not difficult to fend off such claims: the discrepancy is terminological in nature and is explained by the lack of a single translation standard. The problem is that it takes time to explain, and the goods are not moving at that time.
The recommendation boils down to one trick: to register all the variants of the name in the contract at once. In the Russian version, the full name is indicated in the preamble — LIMITED LIABILITY COMPANY "Romashka", in the details the abbreviated name is LLC "Romashka". In the foreign—language version of the contract, in the preamble, the buyer's name is written as it should look in English, LIMITED LIABILITY COMPANY ROMASHKA, and abbreviated versions are given in parentheses so that any of them that appear on the invoice or payment will match the text of the contract.
Then there's the question of discipline. The agreed spelling is transmitted to the supplier as mandatory for use in all batch documents, including the packing list and the export declaration. Separately, it is worth checking how the name is indicated on the company's card in the bank: the payment order is formed using bank details, and it is there that the fourth spelling option most often appears.
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